(PURSUANT TO ARTICLES 13 and 14 OF THE (EU) REGULATION 2016/679 – GENERAL DATA PROTECTION REGULATION)
1. Who is the data controller of my personal data?
The controller of your personal data is Iberian Legal Group SL, with registered office at C/ Manuel Silvela, 8 – Oficinas 1 Dcha – 28010 Madrid, PI and CF ES B63919526.
2. How are my personal data processed and what are the purposes of the processing?
Your personal data will be processed, both by electronic and non-electronic means, to let you register to the event on the website www.legalcommunitymena.com (hereinafter, the “Website”) and participate in the event, in compliance with the event terms and conditions (Section 6, paragraph 1, letter b) of the Regulation (EU) 2016/679 – the “Regulation”). Should you optionally fill in the “message” field, we will process your personal data to reply to your message (Section 6, paragraph 1, letter b) of the Regulation).
3. Which categories of personal data are processed and how have you obtained such data?
In order to let you participate in the event, we will process the personal data requested in the registration form published on the Website.
4. Is the provision of the data mandatory or optional?
Providing your personal data is optional but failure to provide them would imply the impossibility to participate in the event.
5. Are photos taken and audio / video recorded during the event? For what purposes?
Yes, we take photos and record audio / video (collectively, the “Recordings”) during the event. The Recordings will be published on all websites and magazines published by Iberian Legal Group SL and its subsidiaries, on the newsletters of these sites and on social media pages of these websites such as LinkedIn, Facebook, Twitter and YouTube, for the legitimate interest of informing the public of the event (Section 6, paragraph. 1, letter f) of the Regulation). Please do not attend the event if you do not want to appear in the Recordings under any circumstances. In case of personal interviews, you have the right to object to the publication of the relevant Recordings, by making an oral request to the interviewer or by written request to our receptionists; you also have the right to request their removal at any time after their publication, by contacting us as indicated in paragraph 13 below.
6. Do you process my personal data also for marketing purposes?
With your optional consent (Section 6, paragraph 1, letter a) of the Regulation), we will process your data for marketing purposes (e.g., direct sale, sending advertising material, market research and commercial communication), and for sending you e-mail promotional communication related to other events, publications or initiatives of Iberian Legal Group SL and its subsidiaries and / or to products or services offered by third parties. Should you do not give your consent, the possibility for you to participate in the event will not be in any way affected. You may freely withdraw your consent at any time, by clicking on the opt-out link contained in each promotional e-mail or by contacting us via mail or e-mail to the contact details indicated in paragraph 13 below.
7. For how long will my personal data be stored?
Your data will be retained for the time necessary for fulfilling the purposes set forth in paragraph 2. Your image and your voice in the Recordings will be retained as long as the Recordings will be published on the media indicated in paragraph 5 above. Data processed for marketing purposes will be retained until you withdraw your consent to the processing.
8. Who may have access to the personal data?
The following subjects may have access to your personal data: our employees and collaborators which are responsible for organizing the event and / or carrying out the marketing activities, as well as external service providers which, acting as external data processors, provide services for the management of the IT systems and communications network, advisors, companies providing marketing services, IT services providers and other support and management services providers. You can obtain a list of our external data processors, by contacting us via mail or e-mail with the modalities indicated in paragraph 13 below.
9. Will my personal data be communicated to third parties or disseminated?
Without prejudice to paragraph 5 above in relation to the use of the Recordings and paragraph 10 in relation to the possibility of communicating data to our Partners for marketing purposes, your personal data will not otherwise be communicated to third parties or disseminated. In any case, please consider that: (i) at the registration desk you will be given an identification badge (with indicates your name, surname and company/organization), which you can optionally put on during the event, so your identity can be known; and (ii) in case breach of contract or law or in the cases provided for by law, your data may be communicated to police and judicial authorities.
10. Will my personal data be communicated to third parties for marketing purposes?
11. Which are my rights?
You will be able to exercise the rights set forth in Sections from 15 to 22 of the Regulation, including the following rights: the right to request the access to personal data (i.e. the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, to obtain access to the personal data, by obtaining a copy, and the information set forth in Section 15 of the Regulation) and the rectification (i.e. the right to obtain the rectification of inaccurate personal data concerning you or the integration of incomplete data) or the erasure (i.e. the right to obtain the erasure of personal data concerning you, where one of the grounds listed in Section 17 of the Regulation applies) or the restriction of processing concerning you (i.e. the right to obtain, in the cases set forth in Section 18, that the data are marked in a way to limit the processing in the future), as well as the right to data portability (i.e. the right, in the cases set forth in Section 19, to receive from us the personal data concerning you, in a structured, commonly used and machine-readable format and the right to transmit those data to another controller without hindrance). You have the right to withdraw your consent at any time. The consent withdrawal will not affect the validity of the processing based on your consent before the withdrawal.
12. Do I have the right to object to the processing under the Regulation?
Yes, you have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you pursuant to Section 6, paragraph 1, letter e) or f) of the Regulation, including profiling based on these provisions. Should your personal data be processed for direct marketing purposes, you have the right to object to the processing of personal data concerning you at any time, including the profiling to the extent that it is linked to such direct marketing.
13. How can I exercise my rights?
The above-mentioned rights can be exercised by mail to the address “Iberian Legal Group SL, C/ Manuel Silvela, 8 – Oficinas 1 Dcha – 28010 Madrid – to the attention of the Director General” or by e-mail to firstname.lastname@example.org. In addition, you have the right to lodge a complaint with the Spanish Data Protection Agency (www.aepd.es).